The fix is usually simple -- although the cause might surprise you.Heres the problem: You cant delete page (or column) breaks when Track Changes is enabled.As a writer, she frequently works with Track Changes on, and that was indeed the problem.If you need to delete a page break, you must turn off Track Changes, delete the break (make sure youre in Normal view), and enable Track Changes when youre done.
Previously, she was editor in chief for The Cobb Group, the worlds largest publisher of technical journals. Then, follow with the content you want to replace such as a space. These documents include text copied from a PDF, transcripts from a Zoom meeting, text from YouTube or other services, and documents received from colleagues and clients who might be using other programs. The challenge is youre wasting too much time manually cleaning up these files to remove hard returns that arent needed in the document text. For the simple steps to easily remove hard returns or paragraph marks from a text file in Microsoft Word continue reading or watch my video: Displaying Paragraph Marks in a Document The first thing you want to do is to get more information. Select this option and you will now be displaying non-printing characters, sometimes referred to as hidden characters. You can see where hard returns occur at the ends of lines and where they are breaking the text in awkward places. In the sample document below, its pretty easy to see where the hard returns are coming in. That is, the text is not wrapping with whats called a soft return. There are hard returns at the end of each line which will create all sorts of editing and formatting problems in a Word document. However, there is a much easier approach to remove hard returns. The basic process to remove hard returns or paragraph marks as detailed below is: Save the original document with a new name. As needed, replace multiple hard returns you want to keep with a placeholder. Find and replace remaining hard returns using the More Special from the Find and Replace dialog box. Depending on your document, replace the paragraph marks with a space or nothing at all. Review and edit your document as needed to finish the clean up of your file. How to Find Replace Paragraph Marks To begin, youll locate the Find and Replace commands on the right-hand side of the Home tab. You can also use the following keyboard shortcuts: Find: Ctrl F Replace: Ctrl H Youve probably used these before to find text, perhaps punctuation, and replace it with something else. But theres more to this feature than simply looking for text and replacing it with something else. This gives you the option to be able to refine how you find and replace. To remove hard returns from a text file, pick the Special option. Here youll see any number of different symbols and characters that you can find and replace including the Paragraph Mark. To clean up our documents, we often want to find where the paragraph mark occurs and replace it either with a space or nothing if there already is a space in place. Now if you do this on a regular basis, the other way to create this is with the caret symbol () and the letter P.
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